2.14 Downloading documents from the platform

Downloading your Documents from the Affinitext Library

Your project bible of documents is held in the library on-line for access at any time.  Your important core agreements are converted into Intelligent Document Format (IDF).  Other documents are kept available in the library in their native format, such as PDF.  Although designed to be read on-line, all documents may be downloaded from the library.

• To download a PDF version of the live consolidated up-to-date version of the agreement, download the IDF book.
• To open/download the original version of a document which has not been converted into IDF, download the native document from the book.
• To download the original document(s) which were used to convert the IDF book, download the Supporting Documents. 

Note that where the live IDF version of the book has incorporated amendments instructed through deeds of amendments or variations, the IDF version will not match the original documents found under the supporting documents.

Downloading IDF Books:

Use the ‘Export’ Button:

• From within a book, click on the ‘Export’ button.
• Select to export the ‘Book’ or ‘Chapter’, click ‘Run’.
• You can select a chapter by clicking on the chapter from the Table of Contents.

Use the floating Mini Menu:

• From within a book, use your mouse/pad to select the section you wish to export.
• Choose from ‘Print’ or ‘Export’ the selected text from the resulting floating mini menu.
• You can select more than one clause or just part of a clause using this option.
• To select an entire book, at the top of the book, start to highlight a few lines, then, whilst still highlighting, click on the ‘end’ button on your keypad. This will highlight the entire book.

Downloading Native Documents:

• Documents which are presented in their native format are shown as a file link.
• To download, simply click on the link to download a copy to your local drive.

Downloading Supporting Documents:

The original documents used to create the original IDF book are found under the ‘Documents’ button. 

• Click on the ‘Documents’ button.
• Under the ‘Supporting Documents Tree’ tab, check the box for each document you wish to download, or use check the folder boxes to download at a folder basis.

Click ‘Create Archives’ button. Where more than one document is selected, the download will be via an archive folder.

For a printable version of this article, please download the document attached at the foot of this article.

Document Version Control

Article Number:                     AFHC01002
Authors:                                Jem Fennell
Creation Date:                      9^th June 2021
Document Owner:                Jem Fennell
Approved by:                        Affinitext Board of Directors
Date of last review:               25th November 2024
Reviewed by:                        Jem Fennell
Date of next review:             1st October 2025